What is an APA in yacht chartering?

An Advance Provisioning Allowance (APA) is a fund paid by the charterer at the start of a charter, typically 20-30% of the charter fee. The captain uses it to pay all running costs: fuel, provisioning, port fees, excursions, and other expenses. Unused APA is returned at the end of the charter.

What expenses are covered by APA?

APA typically covers: fuel, port and marina fees, provisioning (food and beverages), crew gratuity, excursions, communications, and any other agreed running expenses. The charter party defines what is and is not an APA expense.

How is APA reconciled at end of charter?

The captain presents an itemised reconciliation of all APA expenditure with receipts. If expenses exceed the APA, the charterer pays the difference. If APA is unused, the balance is returned. A clear, receipted reconciliation is standard practice.

Track and reconcile your Advance Provisioning Allowance (APA) expenses. Add fuel, provisions, port fees, and excursions — export a CSV for charterer return.

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APA Reconciliation Template

Track charter expenses against the Advance Provisioning Allowance and export CSV.

Initial APA amount

Total expenses

€0.00

Running balance

€15,000.00

Date	Category	Description	Amount	Action

APA reconciliation spreadsheet

Record charter expenses, receipt numbers, currencies and exchange rates. The spreadsheet calculates total spending and the balance to return or top up.

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