How does APA reconciliation work with HelmOps?

Crew submit expenses from mobile with receipts, voyage, category, and payment details. The captain approves the records, and HelmOps produces a clean APA export and owner summary without rebuilding the month from chat photos.

What certificates does HelmOps track for crew compliance?

HelmOps tracks STCW certificates, ENG1 medicals, flag state endorsements, and other crew documents with expiry dates and 90, 60, and 30-day alerts.

Do I need a separate PMS subscription?

For many working yachts, HelmOps covers the core planned maintenance needs: engine hours, service intervals, defects, close-out notes, and exportable history. Complex engineering departments may still use a specialist PMS alongside it.

Built for Captains

Stop managing a yacht with spreadsheets and WhatsApp

HelmOps is the operations platform for working captains. Expenses, crew compliance, maintenance, and owner reporting stay in one place, so the vessel record is ready before the owner asks.

Expense chaos at APA reconciliationSTCW certificates expiring unnoticedOwner questions you cannot answer quickly

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Every receipt captured. Every APA reconciled.

Crew submits receipts on mobile. Captain approves. Owner sees a clean category summary. APA reconciliation is one export, not a day of spreadsheet work.

From WhatsApp photos to a clean export

HelmOps turns scattered receipt photos into structured expense records with voyage, category, payment method, and approval status attached. By the time the charter closes, the captain already has a clean APA export instead of rebuilding the month from chat photos.

Mobile receipt capture tied to voyage and category
Captain approval queue with audit trail
One-click APA export for owners

Certificate expiry alerts 30 days before it becomes a PSC problem.

Upload STCW certificates, ENG1 medicals, and flag state endorsements. HelmOps tracks every expiry and alerts at 90, 60, and 30 days. A crew cert detention is preventable.

Crew compliance visible before inspection day

Each crew profile carries the documents that matter operationally, including STCW, ENG1, and flag endorsements. Captains see upcoming expiries early enough to renew, replace, or plan around the gap before it becomes a Port State Control issue.

STCW/ENG1/flag endorsement tracking per crew profile
90/60/30-day expiry alerts
PSC-ready compliance overview

Scheduled maintenance tracked. Nothing missed between seasons.

Engine hours, service intervals, and defect reports in one system. PSC-ready maintenance records without a separate PMS subscription.

Maintenance history that survives crew changes

Service intervals, engine hours, and defects sit in one operational record instead of separate notebooks and message threads. Captains can hand over a clear maintenance history for surveys, refits, and seasonal planning.

Engine hours and service interval tracking
Defect lifecycle: reported -> assigned -> resolved
Exportable maintenance history for surveys

Frequently Asked Questions

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